PURPOSE: This chapter offers the possibility to explain how resources (human resources, supplies and time, etc.) will be mobilised to ensure a successful implementation of the Action.
1. General information
2. Humanitarian organisation in the area
3. Needs assessment and beneficiaries
4. Logic of intervention
5. Quality markers
8. Monitoring and evaluation
10. Financial overview of the action
12. Administrative information
13. Conclusions and humanitarian organisation’s comments
6.1 Human Resources and Management Capacities
The UN Agency must explain briefly how human resources (both expatriate and local) will be mobilised to ensure an effective and efficient implementation of the Action.
It will explain for instance the organisational and management structure put in place (e.g. at the Action's locations, at capital level, at regional level, or in exceptional cases the structures in place for remote management).
When applicable in the context of the Action, the UN Agency will also specify if specific technical qualifications will be required.
6.3 Equipment and Goods
This section emphasizes the importance of the eligibility requirements in relation to the procurement of supplies. (Supply chain and eligibility)
The UN Agency will provide information on major equipment and goods in particular when the purchase of these supplies has an impact on the implementation of the Action. Concerning the goods, the UN Agency will inform ECHO whether it plans to replenish stocks of goods procured thanks to other funding. More information on stocks is provided in the FPA guidelines.
The UN Agency will inform ECHO about specific procurement arrangements and possible constraints linked to this procurement (e.g. lengthy, complex procedure). In those cases, it might be recommended to include the procurement in the activities or in the work plan. Close links should be made with the assumption section.
In those cases where the UN Agency intends to purchase food and medical supplies, without the support of one of the Humanitarian Procurement Centres, it will indicate here briefly how it intends to ensure the quality standards of the items purchased. The partner can provide here also information on possible market analysis made in relation to the purchase of food locally (ref. section 4 of annex III of the FPA)
The UN Agency may also provide information about the necessity of expensive support equipment in case the UN Agency does not intend to apply depreciation.
6.5 Work plan
reminds the UN Agency that it has to attach a work plan to the proposal. The work plan is an important tool to assess the feasibility of the Action.
A common way to present a work plan is through a Gantt chart. Other possibilities exist and can be used as long as they are clearly presented and commented upon.
PURPOSE This chapter offers the UN Agency the possibility to explain its knowledge of security constraints, and when and where necessary, the security measures which have been put in place to ensure the security of both the humanitarian staff and beneficiaries.
This section is to be filled in only where and when relevant or when specifically asked by ECHO i.e. in those contexts where security is a key element for the success of the Action. If this is the case, the UN Agency has to provide an assessment of the security constraints linked to the Action.
Requirements about security, when applicable, can be found in the Technical Annex of the HIP.
UN Agency will inform ECHO immediately in case of security incident or in case of new security threats.
In case a specific protocol has to be established outside the standard procedures for the country, the UN Agency will provide some details of this protocol. When necessary, the UN Agency will make reference to the contingency measures in section 4.6.
If the UN Agency replied “Yes” at section 6.2 on EU Aid Volunteers, it will explain here how the security of the EU Aid Volunteers will be ensured.
6.7 IMPLEMENTING PARTNER
The implementation of the Action may be entrusted on a non-profit basis to one or several Implementing partners. This section offers the opportunity to explain what will be the role of the implementing partners in compliance with article 3.1 of the General conditions. Additionally, this section will serve to assess the feasibility of the Action and the implementation capacity of the UN Agency.
6.7.1. Are there any implementing partners ? The UN Agency has to indicate first whether it intends to work with implementing partners or not. The default answer is “No”.
- If the answer is “No” or “Do not know yet”, the UN Agency can go directly to section 7. The UN Agency will have the possibility to modify these statements later during the Action implementation.
- If the answer is “Yes”, the sections below will be displayed and the UN Agency will be invited to answer the questions.
6.7.4 Coordination, supervision and controls: In this section, the UN Agency will explain what are the overall mechanisms of coordination, supervision and control put in place in relation to various implementing partners. In particular, the UN Agency will explain how it intends to screen the risks of fraud and what are the measures taken to minimise them.
6.8 Are there any subdelegatees?
6.8.1 Subdelegatees - Explanation
6.8.1 Subdelegatees - Add a Subdelegatee
6.8.1 Subdelegatees - Details (name and role)
6.9 Implementing partner list (as an annex)