PURPOSE: The purpose of this chapter is, on the one hand, to demonstrate that monitoring procedures in place are conducive enough to verify the correct implementation of the action. On the other hand, the UN Agency needs to inform ECHO of Action specific evaluation/audits for which funding is requested.
8. MONITORING AND EVALUATION
1. General information
2. Humanitarian organisation in the area
3. Needs assessment and beneficiaries
4. Logic of intervention
5. Quality markers
8. Monitoring and evaluation
10. Financial overview of the action
12. Administrative information
13. Conclusions and humanitarian organisation’s comments
8.1 Monitoring of the action:. Monitoring is crucial for good project management, accountability and, in conjunction with evaluations, learning for ongoing and future actions.
This section should describe how the partner is monitoring the action i.e how it is measured and supervised how activities are conducted and to which degree results and specific objectives are achieved. The perception and satisfaction of the beneficiaries and host populations can also be subject to monitoring. The monitoring mechanism is closely linked to the indicators and sources and methods of data collection. If those include more sophisticated methods like surveys, these should be mentioned here.
For more information on remote management, the UN Agency should consult the Instruction note for ECHO staff on Remote Management
In exceptional cases of remote management, explain how the monitoring arrangements have been adapted to this specific working environment.
8.2 Tick the box if one or more of the following will be undertaken and charged to ECHO's contribution to the action's budget: In this section, the UN Agency has to provide information on the evaluations to be funded by ECHO. Only Action-specific evaluations are eligible for financing. General wide-ranging studies that cover an area larger than foreseen in the Action are not eligible. A copy of the evaluation report must be submitted with the final report if financed by this Action. In order to render studies' costs eligible, Terms of Reference for external evaluations financed by the Action have to be submitted to ECHO before the external evaluation takes place . The Terms of Reference will be submitted as soon as possible to ECHO and at the latest before the launching of the tender procedure.
In exceptional cases, external audit relating to the action can be considered as eligible when the UN Agency can prove that a legal obligation in the country of implementation exists to conduct such an audit or when such an audit is requested by the Commission . Those audits do not replace audits carried out by ECHO.
8.2.1. Further details: This section gives the possibility to add additional information on the study to be carried out. In case of external evaluation, the UN Agency has to indicate in this section when the tender procedure will take place and approximately when the TOR will be sent to DG ECHO. In case of external audits, the UN Agency has to briefly explain the circumstances justifying such an audit.
8.3 Studies carried out in relation to the Action (if relevant): This optional section gives the possibility to the UN Agency to provide information about general wide-ranging studies that cover an area larger than the Action but with a link with the Action. In the narrative box, the UN Agency can succinctly explain the content of these studies and the main objectives and/or recommendations. Information on studies which are part of the results should be presented under section 4.